Purchase Ledger

Location Hythe
Salary Paying up to £34k DOE
Contract Permanent
Job Ref

My client is looking to recruit, a Purchase Ledger Clerk. You will be responsible for the accurate and timely processing of supplier invoices, reconciliation of supplier accounts, and preparation of payment runs. Ensuring that all supplier liabilities are correctly recorded and put forward for payment in accordance with agreed terms, while maintaining strong relationships with suppliers and internal operational teams.

 

This is a critical role; you will need to maintain the integrity of the purchase ledger and supporting the wider finance function with accurate cost recording and reporting.

 

Key Responsibilities:

·       Process high volumes of supplier invoices accurately and in a timely manner.

·       Check all invoices have authorised approvals.

·       Ensure correct coding of invoices to nominal ledger accounts and cost centres.

·       Maintain accurate supplier records within the accounting system.

·       Reconcile supplier statements to the purchase ledger.

·       Investigate and resolve discrepancies or missing invoices.

·       Respond to supplier queries in a professional and timely manner.

·       Maintain good working relationships with key suppliers.

·       Prepare weekly and month end supplier payment runs.

·       Ensure all invoices are authorised before payment.

·       Post payment transactions and allocate payments against supplier accounts.

·       Sending all purchase invoices to VAT reclaim agency.

·       Follow up and reconciliation to check all invoices have been processed for refund.

·       Assist with purchase ledger close procedures at month end.

·       Ensure all invoices relating to the period are captured.

·       Support the finance team with accruals where invoices have not yet been received.

·       Maintain organised digital records of invoices and supporting documentation.

·       Ensure compliance with company policies and financial controls.

·       Support audit requests by providing documentation when required.

 

Key Requirements:

·       Previous experience in a purchase ledger or accounts payable role

·       Strong attention to detail and high levels of accuracy

·       Good organisational skills and ability to manage workload

·       Confident communicating with suppliers and internal teams

·       Experience using accounting software

·       Experience working in logistics / transport / operations businesses

·       Experience with high-volume invoice processing

·       Understanding of European VAT treatment on supplier invoices

·       Experience in dealing with multi entities

·       Experience with multiple currencies

·       Experience with automated invoice processing systems

·       Reliable and organised

·       Strong attention to detail

·       Good communication skills

·       Able to work independently and as part of a team

·       Positive and proactive approach to problem solving

·       Invoice processing turnaround time

·       Accuracy of ledger postings

·       Supplier query resolution time

·       Purchase ledger reconciliations completed on time

·       Support of month-end close deadlines

 

What you will get in return:

·       Salary up to £34,000 DOE

·       Benefits – Nest pension scheme, Group Life Assurance, Benenden Healthcare.

·       28 days annual leave p.a (including bank holidays)

Apply now

Consultant

Joanne Gruodienė

Associate Director